Steps 1-4 of How to be productive
Realize and accept that you’ll never get it all done. You’ll never be completely caught up. That’s the truth. There will always be more to do than you have time for. You must change your mindset to accept that fact and focus on doing the most important things each day.
Plan the day on paper before you begin. Take the last 15-30 minutes at the end of each workday to set your agenda for the next day. This discipline will allow you to begin work immediately when you get to work the next morning.
- Make the most important tasks the highest priority. “Must be done” items get an “A” priority, “Should be done” items get a “B” priority and “Nice if were done” get a C priority.
- Write your plan out on paper before you leave work. Estimate the time it will take to accomplish each task on the list. This will give you a better understanding of how much time you need relative to the items on your list. Group all the A items together, group all the B items together and all of the C items together.
Eat that Frog Mark Twain is quoted as saying, “Eat a live frog every morning, and nothing worse will happen to you the rest of the day.” This simply means get the ugliest, nastiest thing you don’t want to do done first.
Be single handed with each task. This is just another way of saying, “finish what you start.” Don’t start a new task until the one you’re working on is complete. This is also called: “Closing the Loop” or “Finishing”. Do all the items with an A priority before starting on items with a B priority and B priorities get done before C priorities.
To be continued……