Be More Proctive

How to Be Productive in 7 Easy Steps: Part 2

In part 1 of this series I shared my mindset, planning, prioritization and execution of my day.  Today, I’ll be covering  how I maintain my focus, how I make adjustments and my results mindset. I hope were able to put into practice some of my recommendations form last week and I hope you find this week’s tips helpful too.

 Steps 5-7 of How to be productive

Eliminate or mitigate distractions   Doing this made the biggest difference in my personal productivity.

  • Unnecessary conversations. Those 5 minute innocent conversations are actually costing you 1 to 2 hours of productivity per week.  Be very aware that they are wasting your time and robbing your productivity.
  • social media/email: Set non-work time aside for these activities
  • phone calls. Same thing, schedule them for after work. If that’s not possible call people back during you lunch break.

Re-evaluate your plan at mid-day. 

  • Personal Experience: I noticed a tendency to drift from my daily plan in the afternoon. I’d get caught up with distractions or my day would take a turn I hadn’t expected. When I decided to make a 2nd half game plan, I was able to refocus my effort and finish the day with the same focus and intensity with which I started.
  • Before going to lunch, plan the afternoon.  Don’t leave for lunch without making a plan for the afternoon.
  • Think of each 8 hour day as two days.  If you divide your day into two halves you can game plan for changes in the day.

Have a results mindset

  • Have a sense of urgency about what your doing.  Try to get each task done as quickly as possible while still maintaining  your standards of excellence and quality.
  • Be aware of  your value:  “You aren’t paid by the hour, you are paid for the value you bring to the hour“. Make your time count.

There you have it;  my personal productivity plan.  It’s made a huge difference in what I get done each day. I hope you can find some nugget of truth in here that will make a difference for you too. I’d love to hear what you do to be more productive. Please leave me a comment with how you ensure your own productivity each day.

About The Author

Shane Purnell

Shane Purnell is an IT Professional, Podcast Host and Speaker. He's spent the last 17 years studying how to help others connect their message to the world through New Media. Find out more at

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